Admin Assistant

Reports to VP for Admin and Finance

Duties and Responsibilities:
●Validation of amount requested against supporting documents
●Chock Printing and Bank Check Summary Advise Preparation
●Releasing of Chocks to suppliers and employees, ensuring the proper receipt of O.R. or Acknowledgement of recipient and recorded in the log book
●Prepares daily Potty Cash Report
●Prepares Petty Cash Replenishment report on a regular basis
●Create, send, and follow up on invoices
●Reconcile any discrepancies or errors identified by conversing with employees and/or
clients
●Collect information for and prepare payroll payments for employees
●Assist the financial director in creating financial reports on a regular basis
●Adhere to the company's or organization's financial policies and procedures
●Answers question and provide assistance to stakeholders, customers, and clients as needed
●Attend finance department and company-wide meetings, sometimes assisting with financial reporting to managers and senior executives
●Suggest changes or improvements to increase accuracy, efficiency, and cost reductions
●Ensure that he is updated with the projects and status thereof
●Keeps track of all pending submissions from the Operations

●Candidate must possess at least Bachelor's/College Degree in Business, Administration, Accounting, or a related field
●At least 1-2 years of working experience in the related field is required for this position
●Ability to perform several tasks concurrently with ease and professionalism
●Knowledge of computerized accounting software, particularly those used by small businesses (eg: spreadsheets and calculation software) and MS Office suite
●Ability to communicate clearly and concisely, verbally and in writing, in English
●Must be able to keep client matters strictly confidential
●Must have excellent interpersonal skills and customer service skills.
●Has strong communication skills in both written and verbal
Has strong planning, organizing, and analytical skills
Has attention to detail and accuracy
●Knowledgeable of the operation of standard office equipment.
●Knowledgeable of clerical and administrative procedures and systems such as filing and record keeping
●Knowledgeable of principles and practices of basic office management

Petron Mega Plaza, Sen. Gil Puyat Ave, 1209 Makati City, Metro Manila